Reporting Technology
Our property management accounting software, Appfolio, is second to none, as it’s the best in the industry. Appfolio allows us to provide our clients with real time up-to-date reports that they can access from their home computer or smart mobile device. The accounting packages are Microsoft Office compatible and our reports can be easily obtained via the internet, and downloaded as Microsoft Word, PDF, Excel, plain text, etc. Customized reports can also be created instantly allowing us to meet your unique reporting requirements.
Our standard monthly financial reporting packages provides a comprehensive review of the status of your assets and will include the following reports:
- Narrative Review
- Delinquency and Variance Report
- Cash Flow Statement
- Balance Sheet
- Income Statement
- General Ledger
- Expense Register
- Aged Payable Summary
- Bank Statement and Reconciliation
- Bank Account Balance and Confirmation
- Income Register
- Delinquent Payment Status
- Detailed Rent Roll and Budget
Budgeting
It will be important for us to see the income and expense figures from the past few years. If ownership does not have this then we will construct from current rent rolls, leases, estoppels, cancelled checks. We will need to set budgets for 12, 24 and 36 month of projects. There may be large capital improvements that need to be done (Roofs, decks, HVAC systems). Once we ascertain what the needs are for each Property, then we can set actual budgets. We will also prepare our yearly budgets and management plan for each asset in January.
The yearly budget is our guild map and while we may need to adjust accordingly, it is the basis for which we base the tenants CAMS for that year. We will need to be realistic in our approach because of the vacancy issues. Once we have more stabilized assets it will be important to keep the tenants interest in mind. This is always a dance in the very beginning with a change over.